Based on their roles, university employees are granted baseline access to Banner, the primary data source for the university, along with some other university systems.
Some employees may need greater access to university systems than initially granted, or a university affiliate may need temporary access to our systems. More information about automatic employee provisioning to systems and software is available in our guide to employee application access.
This article covers:
Access to Banner
Banner is the university's ERP software system, which acts as the central source for university business data and student academic records. University employees receive automatic baseline access to Banner and some related ERP systems based on their position and department.
Through the online ERP Access Request Form, supervisors can request elevated access for employees to Banner and adjacent systems like Argos and Banner Document Manager. This request must come from the employee's supervisor, the vice president of the employee's division, or the executive assistant to the vice president of the employee's division.
If you have questions about the type(s) of access to request, please contact the specific business area/department indicated on the ERP Access Request Form.
Anyone needing access to student data must complete FERPA training. For any questions regarding FERPA or FERPA training, please contact the Office of the Registrar at regr@stedwards.edu.
Access to Non-Banner Applications
Faculty or staff seeking administrative or elevated access to other software or systems should submit a case to OIT support requesting that access. Access to these services is governed by the Identity Management Policy, Acceptable Use Policy and FERPA.
Individuals requesting access must provide a reason for the request and include the approval of their direct supervisor, department chair, dean or associate dean. In some cases, approval from a department director or area vice president may be required.
Note: OIT does not manage all university software and systems. Employees may need to coordinate with other departments on campus to gain access to necessary software and systems.
Server Access
Server access requests follow a similar process. Employees seeking OIT-managed or hosted servers must provide written permission from the supervisor or director with a business justification. For university affiliates, server access necessitates sponsorship from a St. Edward's employee.
The scope of server access is based on the principle of least privilege, meaning approved employees receive the essential information or resources necessary to fulfill the request. Administrative access is not granted unless absolutely necessary.
Instructor Access to Canvas
All instructors are automatically added to Canvas as Teachers. If needed, Instructional Technology staff will add instructors to a class with written permission from the instructor of record. If the instructor isn't available, department leadership can request access by emailing support@stedwards.edu.
When a non-instructor of record is added to a past course, they will be assigned the role of Non-Grading TA and won't have access to student work from that class. Only department chairs, associate deans or deans may request Teacher access to past courses for themselves.
Both internal and external parties using accounts are subject to the terms of our Acceptable Use of Information Technology Policy.