Zoom Screen Sharing Options with PowerPoint and Notes During a Meeting

There are several different ways to share your screen when running a Zoom meeting with slides in PowerPoint or Keynote.

This article covers:

• Sharing your PowerPoint slides only without notes
  • Windows OS instructions
  • Mac OS instructions
• Other Options
  • Resizable window in Keynote
  • Share an individual window in PowerPoint

Sharing your PowerPoint slides only without notes

If you want to share your PowerPoint while using the Presenter View with your notes but only show the slides, the following are steps you could take to do that:

1. Open your PowerPoint presentation.

2. In Zoom, click "Share Screen."

3. Click the "Advanced" tab.

4. Select "Portion of Screen," which allows you to share just a portion of your screen. When you start sharing, it will display a color rectangle that you can click on and move around and re-size to share just the portion of the screen defined by that rectangle.
5. Click "Share."

For Windows OS in PowerPoint

1. Click the "Slide Show" tab.
2. Check the box on the right to Use Presenter View.
   • This allows you to display the slides with the notes you prepared in the notes pane.
3. Click Present from Beginning under Slide Show.
4. Resize the colored rectangle to display only the slide portion of the presentation.
   • This way, only the slides will be displayed to the students.

For Mac OS in PowerPoint

1. Click the "Slide Show" tab.
2. Click Presenter View.
3. Resize the colored rectangle to display the slide portion of the presentation. This will only display the slides.
   • If you have Dual Monitors, there is also an option to Swap Displays if needed.

Other Options

Resizable Window in Keynote

Another option is to view the presentation in a resizable window (not full screen).

1. Make sure Keynote is updated
2. Choose "Play" > "Play Slideshow in Window."

Share Individual Window in PowerPoint

1. In PowerPoint, go to "Slideshow" > "Set Up Show."
   1. Choose "Browsed by an individual (window)" and only share that window when you share your screen. This will allow you to have your notes displayed in another document and only show the slides.

Learn more about different ways to share your screen, content, or camera in Zoom.