The Technology Selection Policy requires that parties consult with the Office of Information Technology (OIT) to ensure the technology used by the university is reliable, efficient, effective, compliant with laws and regulations and will not pose a security risk. In addition to ensuring the selected technology abides by university standards and regulations, OIT will evaluate the available products per the needs of your department or office.
What is the Technology Selection Policy?
The Technology Selection Policy establishes the protocol for required consultation with OIT and St. Edward's University departments or offices selecting an enterprise technology solution, including large-scale hardware, enterprise software, and cloud services.
Enterprise technology supports a campus-wide constituency or other large business processes. Technology defined as enterprise may require data or identity integration with other systems at the university, or on-campus support by any department within OIT.
Examples of enterprise technology include:
- Banner (large enterprise resource planning (ERP), supports multiple operations)
- Maxient (small but used by multiple offices and dependent on larger systems for data integrations)
- Wireless networking
- Enterprise storage.
What isn't the Technology Selection Policy?
This policy does not address the purchase of hardware for individual users, including new or replacement computers for St. Edward's employees. Those purchases are managed by OIT and the Office of Procurement through a separate request process with different technology standards.
Compliance
Failure to comply with the Technology Selection Policy may expose the university to unnecessary security risk, duplicative cost, violation of compliance standards, or a solution that operates poorly or is inoperable within the university's technical environment.
Consultation Procedures (Required)
When a university department or office needs new enterprise technology, a representative must submit a consultation request describing the need so that OIT can partner in the technology selection process. The OIT representative will request to meet (or discuss via email) to understand the need for the technology and the business requirements.
We want to help you select the best technology and, in turn, preserve the integrity, interconnectivity and the university's compliance with laws and regulations. To do this, we require all parties to carefully read through the Technology Selection Policy and submit a consultation request before beginning the exploration of an enterprise technology solution.