Creating Appointments in Google Calendar

You can use Google Calendar to set up booking schedules for office hours, advising, or routine appointments. You can share your appointment schedule so that others will see only the available appointments, not your entire calendar.

This article covers

• Setting up an Appointment Schedule
• Editing an Appointment Schedule
• Distributing Your Appointment Schedule

Setting Up an Appointment Schedule

1. Go to Google Calendar.
2. Select Create from the upper left corner of the calendar and  choose "Appointment schedule."    
                                      
3. Add a title to the Appointment Group (e.g., Office Hours).
4. Select the Appointment Duration. 
   
5. Select the General Availability time slots for your appointments.
6. Select how often you want to make these appointments available. Use the Custom option to set an end date.
   
7. Add time slots. You can make more that one time slot per day. For example, from 8:00am - 10:00am and then from 3:00 pm - 5:00pm. Select the + icon to add time.
   
    
8. Select Next.
9. On the Bookable Appointment Screen, set the Location, Description, a form to gather information and reminders.
   
   1. Select how and where to meet. Enter an office location, phone number, or select Google Meet. You can also "None/to be specifed later" if you want to add a Zoom link or other location manually after the appointment is booked.
   2. Add a Description of the appointment that will appear on the booking page and in confirmation emails.
   3. Create a Booking form to gather information from the person requesting the appointment. This can include name, email, phone or you can create custom fields.
   4. Set up Booking confirmations and reminders. By default, both you and the person booking the appointment will get a Calendar invite. You can also set up a reminder schedule.
   5. Select Save.

Editing Your Appointment Schedule

See instructions for editing appointment slots at Updating your availability for appointment slots.

Distributing Your Appointment Schedule

1. Select an appointment slot on your calendar. The details for your appointment schedule will display.
   
2. Select Preview to see how the appointments will appear to others.
3. Select Copy link to distribute your appointment schedule to others.

More questions about creating appointment slots using Google Calendar? Find resources in Google's Help Center.