We're committed to creating an innovative and collaborative digital ecosystem, of which the many apps provided by G Suite are a big part.
 

While we're always strong advocates for new technology, we don't want to deploy something that inadvertently could create security, privacy, legal or policy issues. That's why we've established a roadmap for implementing G Suite for Education to help us navigate the twists and turns along the way. 

Phase 1

Complete

Our primary goal with the Google implementation was to replace the most critical functionality in our current ecosystem: email and calendar. As of Aug. 1, everyone in the St. Edward's community (every last one of the 9,729 accounts) is using Gmail and Google Calendar. 

As part of this transition, the following Google Apps were enabled:
  • Gmail
  • Google Calendar
  • Google Contacts
  • Google Groups for Business 

Phase 2

Evaluation in Progress
Target Release: Fall 2017


In this phase of implementation, we'll be reviewing the following tools, which we consider the most valuable for the majority of our community: 
  • Google Drive
  • Google Docs
  • Google Sheets
  • Google Slides
  • Google Forms

Using Drive in the Meantime

For now, if people outside the university share Google Drive materials with you, you won't be able to access those with your St. Edward's account. 

You'll still be able to access these documents from your personal Gmail account, however. You'll just need to toggle to it from the account menu in the upper right corner of your inbox. 

Phase 3

Evaluation in Progress
Target Release: To Be Decided 


The final implementation phase of what Google calls its "Core Apps" will take a look at three apps: 
  • Google Classroom
  • Google Hangouts
  • Google Sites
St. Edward's has a number of tools that offer similar functionality to the Google Apps under review in Phase 2 and 3. (Box and Canvas are two examples.) Once the evaluation for each phase is complete, we'll be able to deliver more specific release dates and guidelines for how best to use these apps. 

Consumer Apps

In addition to G Suite's Core Apps, there are a number of Consumer Apps (also known as Google Services) that can be helpful. We're evaluating each service prior to its release to ensure it meets the necessary standards (and doesn't introduce any new risks). We may also ask for other university help when making these decisions. 

An Important Note

These Consumer Apps are not governed by the university's contract with Google. Instead, they require a contract between the user (you) and Google. However, anyone using these apps through their St. Edward's account still needs to comply with all university policies and procedures. Note: These Consumer Apps don't meet FERPA standards. We ask that you help maintain the privacy and security of university data by only using these apps for information appropriate for public access. 
 

Consumer Apps Currently Enabled

Apps Planned for Fall Release

Chrome Management Google Play
Google Bookmarks Google Play Developer Console
Google Chrome Sync Youtube
Google Groups Youtube CMS
Google Scholar  
Google Alerts  
Google Earth  
Google Analytics  
Google Custom Search  
Google Developers Console  
Google Search Console  
Mobile Test Tools  
Google Books  
Google Finance  
Google Maps  
Google News  
Google Trips  
Google Public Data  
Google Takeout (for students)  

Google regularly introduces new apps and features for their products. If there are additional Google Services (Consumer Apps) you feel would be beneficial if enabled for the university community, we encourage you to submit a request to OIT Support so we can evaluate them.