While we're always strong advocates for new technology, we don't want to deploy something that inadvertently could create security, privacy, legal or policy issues. That's why we've established a roadmap for implementing G Suite for Education to help us navigate the twists and turns along the way.
CompleteOur primary goal with the Google implementation was to replace the most critical functionality in our current ecosystem: email and calendar. As of Aug. 1, everyone in the St. Edward's community (every last one of the 9,729 accounts) is using Gmail and Google Calendar.
As part of this transition, the following Google Apps were enabled:
- Google Calendar
- Google Contacts
- Google Groups for Business
Phase 2Evaluation in Progress
Target Release: October 2017
In this phase of implementation, we'll be reviewing the following tools, which we consider the most valuable for the majority of our community:
- Google Drive
- Google Docs
- Google Sheets
- Google Slides
- Google Forms
Using Drive in the Meantime
For now, if people outside the university share Google Drive materials with you, you won't be able to access those with your St. Edward's account.
You'll still be able to access these documents from your personal Gmail account, however. You'll just need to toggle to it from the account menu in the upper right corner of your inbox.
Phase 3Evaluation Starts in September
Target Release: To Be Decided
The final implementation phase of what Google calls its "Core Apps" will take a look at three apps:
- Google Classroom
- Google Hangouts
- Google Sites
Consumer AppsIn addition to G Suite's Core Apps, there are a number of Consumer Apps (also known as Google Services) that can be helpful. We're evaluating each service prior to its release to ensure it meets the necessary standards (and doesn't introduce any new risks). We may also ask for other university help when making these decisions.
An Important NoteThese Consumer Apps are not governed by the university's contract with Google. Instead, they require a contract between the user (you) and Google. However, anyone using these apps through their St. Edward's account still needs to comply with all university policies and procedures. Note: These Consumer Apps don't meet FERPA standards. We ask that you help maintain the privacy and security of university data by only using these apps for information appropriate for public access.
Consumer Apps Currently Enabled
Apps Planned for October Release
|Chrome Management||Google Play|
|Google Bookmarks||Google Play Developer Console|
|Google Chrome Sync||Youtube|
|Google Groups||Youtube CMS|
|Google Custom Search|
|Google Developers Console|
|Google Search Console|
|Mobile Test Tools|
|Google Public Data|
|Google Takeout (for students)|
Google regularly introduces new apps and features for their products. If there are additional Google Services (Consumer Apps) you feel would be beneficial if enabled for the university community, we encourage you to submit a request to OIT Support so we can evaluate them.